Question
Section B – BOTH questions are compulsory and MUST be attempted
2 Vunderg: Company information
Vunderg manufactures windows and related products.
The overheads in the business are high and primarily relate to procurement, customer administration and product design.Procurement and customer administration overheads relate
to all of Vunderg’s product groups.Design overheads currently relate to only two product groups, glasshouses and conservatories.Vunderg’s current costing system has been in use for a long time and absorbs overheads into product costs on a direct labour hours basis.The current costing system does not involve identifying the factors which drive the costs of the company’s activities and allocating overheads to products based on their usage of those factors.

Current product range
Windows
For many years, Vunderg has manufactured UPVC window frames used for residential house building.Vunderg buys the glass from an external supplier, inserts it into a frame and sells the completed window units to a small number of large construction companies.These window units all have standard designs, specifications and sizes.This market is very competitive, and Vunderg must offer a complete range of windows for sale to the construction companies.
Glasshouses(温室)
Five years ago, Vunderg developed a range of small garden glasshouses, for non-commercial use, made of attractive and high quality materials.After initial quality problems due to the use of materials and manufacturing methods new to Vunderg, glasshouse production is now efficient, quality is high and the glasshouses now command premium prices.
The glasshouses are sold nationwide through 40 retailers, who vary significantly in the size of orders they place and the level of customer support and trade discounts which they receive from Vunderg.As a result, the profitability of selling to different retailers, or types of retailer, varies significantly.

Conservatories(暖房)
More recently, Vunderg began manufacturing conservatories* using the same materials as its glasshouse range.These conservatories are expensive and are made to measure for individual customers’ houses.There are a wide range of finishes and options available to choose from.Conservatories which match garden glasshouses have become popular with customers who can afford them.Unlike Vunderg’s other products, these are sold directly to individual home owners.
* Conservatories are structures made mainly of glass, which are attached to the side of residential houses.They form an additional room in a house and are popular in cool climates.
Future product development
Vunderg is looking to move into another new market soon, as the market for making windows for houses is now saturated.This new market will be the manufacture and design of large windows to be installed in the entrance halls of large, prestigious commercial buildings.These will be bespoke items, designed and manufactured to customers’ own specifications.

Recent performance
The CEO is concerned by a recent fall in overall net profit margin despite modest revenue growth and good control of direct costs.In particular, he has said, ‘The conservatories part of the business may not be as profitable as its positive contribution (Appendix 1)may suggest.

For example, our procurement department spends a lot of time sourcing special materials and finishes requested by customers.Many conservatories have leaked in the rain so we have to rectify these faults and work on a new design to prevent this happening.As we have only basic information systems, it is unclear how much some of these activities are costing.Over 20% of our factory space is dedicated to manufacturing conservatories.We may be better off discontinuing these products.’
The CEO has some experience of activity based costing (ABC)in a previous role and believes that activity based management (ABM)could help to improve Vunderg’s strategic performance.He is keen to know what the limitations are of using the ABM method for Vunderg’s products and customer types and the problems with its implementation before he makes a decision to implement it.
It is now 1 September 20X5.
Required:
(a)Advise the CEO how activity based management (ABM)could help improve the strategic performance of Vunderg.(13 marks)
(b)As required by the CEO, assess the limitations of using the ABM method for Vunderg’s products and customer types and the problems with its implementation.(12 marks)
(25 marks)

Appendix 1
Contribution by product type for the year ended 30 June 20X5

Mind set
requirements verb topic focus
          
          
          

Answer
2 (a)Activity based management
Activity based management (ABM)applies activity based costing (ABC)principles in order to satisfy customer needs using the least amount of resources.Activity based costing groups overheads into cost pools for an activity and identifies the cost driver for each activity.This gives a more accurate calculation of product costs.
ABM makes it possible to better control costs by controlling the activities which drive the costs.ABM would also help Vunderg to identify value added activities and non-value added activities.Activities which do not add value should be reduced, which would allow cost reduction without affecting the quality of service or product for Vunderg’s customers.
Choosing which products to manufacture
ABM can help to improve Vunderg’s performance in terms of deciding which products to manufacture.This is particularly important where a large proportion of a company’s costs are overheads.
This is the case in Vunderg, where overheads relating primarily to procurement, customer administration and product design are high.By understanding the cost of a product, and therefore its profitability, Vunderg can decide whether to discontinue an unprofitable product or whether to produce a new one.This will be relevant for the proposed large windows for commercial buildings.These are bespoke items and the cost will include a large amount of overheads, such as design.

Loss making products identified using ABM are often those which are highly customised and produced in low volumes, such as the conservatories.By using ABC principles, Vunderg could identify the high overhead costs of the sourcing of special materials and finishes for these by the procurement department.Using ABM, Vunderg could take action to reduce these costs, for example, by standardising the range of materials and finishes used, so that the procurement department spends less time sourcing them.The conservatories earn 8% of Vunderg’s total contribution in 20% of the factory space.This implies that conservatories account for a disproportionate level of factory overheads.
Review of costs, prices and designs
By understanding what drives the costs of a product, Vunderg can take actions to make an unprofitable product profitable, for example, in response to the initial quality problems when the glasshouses were first manufactured, but which now command premium prices.The use of ABM may have led to a faster resolution of these initial quality problems by identifying the causes, or drivers, of the product cost and taking action to manage these.

ABM will also help identify products which may need to be re-priced.For example, customers may be prepared to pay more for the use of special materials and finishes in the conservatories.Vunderg could charge customers more for the use of special materials and finishes to cover the high overhead cost associated with procuring them.
ABM may identify possible improvements to the design of a product by focusing on activities which add value for the customer and eliminating those which do not.Selling leaking conservatories does not add value to the customer and incurs rectification costs.The improvement in design to prevent the leaks occurring in the first place is an example of how ABM can be used to make the conservatories business more profitable.
Customer profitability analysis
Customer profitability analysis (CPA)involves apportioning overhead costs to different types of customers, or categories of customers, using ABM principles.This enables a better understanding of the profitability of selling to different customers and can help Vunderg to decide whether to stop selling to certain customers or take other actions to improve their profitability.

At Vunderg, CPA would be most useful for the glasshouses which are sold through 40 different retailers.Some of the costs of selling to these customers, such as trade discounts, should be relatively easy to identify.Other overhead costs, such as those driven by the number of customer orders processed, may only be identified using ABM principles and may differ considerably between customers as the size of orders they place varies greatly.
The profitability of selling to the 40 retailers will therefore also vary considerably.Vunderg could act to improve the profitability of the least profitable ones.This could include insisting on minimum order sizes to reduce the costs driven by the number of orders processed.They could also offer more product training or contribution towards advertising costs to increase sales volumes.

(b)Limitations of using the ABM method
Identifying key activities and drivers
It may be difficult to separately identify all of the key activities and what drives them, which makes the application of ABCprinciples difficult.It may also be hard to assign responsibilities for individual cost pools which may cut across departmentalboundaries.
Limited use
ABM is most useful where products are customised and contain high overhead costs such as design, procurement and customer administration.While the use of ABM may be worthwhile for the conservatories business, which is highly customised, and for the bespoke windows for commercial buildings, 84% (9,800/11,679)of Vunderg’s contribution is from windows used in residential housing.These are highly standardised and are likely to include few overhead costs, for example, relating to design and after sales service.

The manufacturing process after many years will already be efficient.The costs may already be well understood and controlled, in which case the implementation of ABM may not be worthwhile.Vunderg does, however, need a good understanding of the overhead costs, as the residential windows market is competitive.
As windows are highly standardised, Vunderg may be unable to pick and choose which items to produce.Design, specificationand size will be dictated by the large construction companies who buy them and who will expect Vunderg to supply a complete range of windows.
These companies would just buy from a competitor if Vunderg stopped producing the items they needed.As this market is very competitive, there may be little Vunderg could do to improve profitability, for example, by increasing prices,so the use of ABM to choose which products to sell could therefore be of little use.Similarly, as there are only a few largeconstruction companies, the use of ABM may also not be worthwhile as Vunderg could not realistically stop trading with any one of them, nor could it raise prices because of the competitive market.

Incorrect decisions
Despite the difficulties in using ABC, for example, in identifying cost drivers, the use of cost drivers to charge overhead costs toconservatories should give a clearer indication of their profitability than under the current system.Vunderg can then take action to increase the profitability of these products, for example, by increasing the prices or reducing the costs.
The decision on whether these products should be discontinued should, however, take into account the effect on glasshouse sales as customers like to buy glasshouses which match the materials used in the conservatories.Discontinuing conservatories could reduce contribution from glasshouses by up to 17·1% (650/3,800), a total loss of contribution of approximately $166,000 (17·1% of $969,000), which is significant.As conservatories are at the start of their life cycle, expecting them to be profitable immediately could be unrealistic.
Just because a large proportion of factory space is dedicated to manufacturing conservatories does not mean that thesecosts will be saved in the short term if the products are discontinued.The depreciation or lease costs of the factory are fixed.Vunderg’s main business is saturated and there is no prospect that the factory space could be better used in making other products.The factory may already not be fully utilised.

Problems of implementing ABM
Resource and cost impact
As Vunderg does not have an ABM system, considerable resources and management time will be needed to set this up.There may be resistance from staff, for example, because they do not want to change from the current costing system, which has been in use for a long time.
Staff may not understand the benefits of ABM, or how it works.They would need training, which is expensive and it may take a considerable time before ABM is working effectively.
As Vunderg has only basic information systems, it may need to invest in these in order to collect large volumes of data on costs.
Vunderg will have to consider whether the benefits of implementing ABM are greater than the costs of doing so.